Sections Advisor (Part-Time, 3 days/week, on-site)
The Canadian Bar Association of British Columbia is the leading professional association for lawyers, judges and law students with 40,000 members nationally, and over 8,000 in B.C. We connect our members to the people, knowledge and skills they need to successfully practice law. Our work is expressed through community building, advocacy, learning and development, and professional initiatives that strengthen the legal profession. Learn more at cbabc.org.
Come join our team of passionate and energetic individuals who are committed to serving our members and supporting our volunteers. If you like a fast-paced environment and a variety of projects, this could be the place for you!
POSITION OVERVIEW
We are seeking a Sections Advisor to join our Association on a part-time basis. This position reports to the Manager, Sections & Professional development, and works closely with other Sections Advisors and the Member Services Assistant. “Sections” are groups of lawyers organized around legal practice area (e.g. criminal or family law), affinity area (e.g. women lawyers, young lawyers) or workplace (e.g. in-house lawyers, solo and small firm lawyers).
The Sections Advisor works with volunteer members to plan and execute 75-100 Section meetings (professional development and networking events) each year. Responsibilities include securing speakers, selecting venues, events promotion, and on-site logistics. They also coordinate and provide technical support for in-person, hybrid, and virtual meetings.
KEY RESPONSIBILITIES
Advise and manage volunteers across approximately 15-25 committees. Plan, document, promote and implement in-person or virtual professional development meetings and socials for each committee (3-5 events per year, per committee).
Secure venues, determine event pricing and budget, monitor and track costs.
Manage communications: from creating and distributing enticing meeting notices, to setting up registration pages, and supporting communication between volunteers.
Ensure meetings, events, and correspondence follow applicable policies and operational procedures.
Oversee payment of vendor invoices and volunteer expense reimbursement.
Provide technical support for virtual and hybrid meetings conducted by Zoom.
Provide on-site support for in-person professional development meetings; overseeing audio/visual and venue logistics for in-person meetings, conferences and networking events.
Plan and implement annual processes such as volunteer recruitment, planning, and orientation.
Contribute to ongoing process and service delivery improvements.
Communicate with members via phone and email about CBABC activities, services and membership.
Stay informed about branch strategy, initiatives, and large events to assess relevance to Sections.
EXPERIENCE AND QUALIFICATIONS
Post secondary education in communications, marketing, project/program management, psychology, business administration, community engagement or similar field. Undergraduate degree is an asset.
Minimum 5 years' experience in meeting planning and execution in a fast-paced environment.
Experience and confidence managing volunteers; experience working with professionals, specifically in the legal field, would be a strong asset.
Experience with project management and event planning.
Strong interpersonal skills with individuals and as a team player working in a group setting
Strong written communication, attention to detail and proofreading skills.
Highly organized, self-motivated, adaptable, flexible, and able to work well under pressure in a fast-paced, high-volume environment.
Sound judgment and decision-making ability.
Experience with MS Teams, Excel, Outlook, Copilot, Zoom, Kentico (or similar content management system).
Knowledge of Vimeo, Higher Logic Informz (or similar email marketing software), Camtasia, Adobe Suite an asset.
Highly proficient in using and trouble-shooting equipment such as LCD projectors, microphones, cameras.
Ability to lift up to 35lbs of materials and equipment, sometimes carried upstairs, across or between venues.
Must be able to load/unload vehicles and carts, crouch to plug in equipment and tape down cords, and be active for up to 2 hours at a time.
Available to work approximately 20% early evenings and occasional weekends (typically no more than 2 weekends per year).
Training or certification in Indigenous Cultural Awareness and Equity, Diversity & Inclusion is an asset.
SALARY RANGE
$60,000-$70,000 (Full-Time Equivalent. Actual salary will be prorated to 60% FTE).
OUR COMMITMENT
CBABC is committed to supporting an inclusive work environment. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others. Qualified applicants from under-represented groups are encouraged to apply and to indicate in your cover letter if you belong to one of the designated groups.
We want to ensure the application process enables you to share your experience, skills and abilities. These interviews will take place at our office in downtown Vancouver. As such, you are invited to reach out to us, confidentially, if you face any barriers to participating in this application process. Contacting us will not impact the evaluation of your application.